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Legal Administrative Assistant

Legal Administrative Assistant

Job ID 
2017-4417
Job Locations 
US-CT-Hartford
Category 
Legal

More information about this job

Overview

The Senior Administrative Assistant works with moderate supervision in a fast-paced environment, coordinating the administration of projects and day to day administrative activities for designated management staff.   Generally supports Senior Directors and above.  The incumbent coordinates timeframes, production and timely completion of projects; serves as administrative support to the local operation/function or division coordinating activities which may include (but are not limited to) generating and analyzing reports, managing calendars, ordering supplies, completing OSCARS and change forms, scheduling appointments/meetings, making travel arrangements, expense reporting and all other duties as assigned.  The Senior Administrative Assistant anticipates and prioritizes the needs of those supported by this position.

Responsibilities

  • Manages and maintains leaderships’ daily schedules, department calendars, meeting invitations, appointments, travel arrangements and handles submission of reimbursement requests.
  • Organizes, maintains & edits files, reports, records and presentations for leadership to communicate to internal customers.
  • Manage and maintain legal department’s file systems and record keeping processes; maintain electronic folders, hard copy files, Contract Binders, spreadsheets, and other records.
  • Process and record all executed Agreements and documents received by the Legal Department to include, but not limited to, New Contracts, Amendments, Renewals, Letter Agreements, BAAs, PAAs, CLAs, Medical Director Agreements, Consulting Agreements, Confidentiality Agreements, Vendor Agreements, HSP agreements, etc..
  • Prepares and analyzes reports for the department and performs other record-keeping activities as assigned.
  • Participates in the planning and coordination of department meetings and company celebrations, including, but not limited to, coordinating rooms, ordering or copying materials, ordering food.
  • Communicates with leadership and other departments in coordinating project based work as needed.
  • Responsible for completing OSCARS and other change/term forms as needed.
  • Process daily outbound and inbound mail; handle outbound shipments, FedEx, and mass mailings.
  • Maintain SOPs, Checklists, and Templates.
  • Assists & supports Legal Department leadership, professional staff members and others (as needed) in all assigned activities.
  • Must perform other duties as required or assigned.

Qualifications

High school diploma required, Associate’s Degree preferred and a minimum of two to four years’ experience providing administrative support to leaders in a fast-paced corporate environment are required.  Experience in a corporate law department or law firm, with a focus on client management, customer service, and operations are strongly preferred. MS Office proficiency required including:  Word, Excel, PowerPoint, Outlook.

 

CareCentrix maintains a drug-free workplace in accordance with Florida’s Drug Free Workplace Law.